Club Resources:

The club resource page contains information about policies that effect on campus clubs. For further information on Office of Student Life and Cultural Centers policies, please visit the Campus Policies and Procedures page. For information on club rechartering or new clubs chartering, please visit the Club Registration page.

• Student Organization Information Guide: Contains the majority of rules, policies, and procedures that a club will need for their events, fundraising, posters, and ASI accounts. A must-have for any well functioning club.

·         Club Online Registration Form: Online form for clubs to access their club member’s information, advisors information, and electronic club bylaws. Your club President should have your clubs Username and Password. If your club has lost the username or password, or if you wish to see the club bylaws without the club Presidents knowledge, please contact Marla Franco at ext. 3642 or thru e-mail at mfranco@csupomona.edu.

·        Posting Policy: Club flyers, banners, and chalking policy. Please make sure to bring at least two (2) copies of any flyers, one for yourself and one for our records. We will ask for the following contact information: name, phone number, e-mail, and Bronco ID. It is recommended that you make copies of your flyer after we have stamped it. We can also stamp onto an index card for you to scan into a computer and place on your flyer electronically if so desired. Handouts do not need to be stamped.

·         Policy for Renting I&IT Equipment: I&IT equipment can be rented by clubs for a price if speakers or other electronics beyond those installed in classrooms or available outside are required. Click Here for Price List. 

·         Club Workshop PowerPoint: PowerPoint presentation for club workshop. Includes basic information for club processes.

·         Outdoor and Indoor Scheduling Tips: Tips for scheduling indoor or outdoor spaces. Included below is a map to Environmental Health and Safety for events with food. To schedule into an outdoor or indoor space please visit our Event Scheduling page. The following locations are not scheduled by our office, the contact to schedule into those locations are provided if applicable, or you can search for names from the Event Planning Contact List 2009 :

o    Bronco Student Center: Conference and Events Services, ext. 2847

o    Heritage Room: Office of the President, ext. 3327

o    Kellogg Gym: Wendy Nasmyth, ext. 2804

o    Bookstore Atrium (area between the bookstore and classrooms): Debra Poe, ext. 4204

o    University Theater: Jonathan Baston, ext. 3957

o    Music Recital Hall: John Sandhagen, ext. 3550

·         Food Handler's License Information: For any club event serving either homemade food or food being handed out by a server the club will need a Certified Food Handler in order to get Environmental Health and Safety approval for their event. The Certified Food Handler's License can be obtained the following off-campus locations: Los Angeles providers and San Bernardino providers. The Fourth Edition ServSafe Essentials (2006) book can be check-out from the Office of Student Life to study for the food handler's exam.

·         ASI Business Services: The ASI Business Services holds the accounts for all clubs on campus. Accounts can be set-up only after the club is chartered. Accounts are help for up to 2 years without reactivation if a club remains unchartered for the academic year past those 2 years, the account is lost. Club need to read the Agreement and fill out the Account Application.

·         Risk Management: Certain outdoor events will need approval from Risk Management. You will be either be told this information via e-mail, by phone, or in person if you need to contact Risk Management. This varies on a case by case basis. Risk Management will then assess whether your event will need insurance or not. This usually applies to sports events or events with large crowds.

·         Tax Payer ID: The taxpayer ID form is for clubs who wish to hold a fundraiser at a venue/business. Use this form if the business requests a taxpayer identification number. Fill out the first two boxes and then turn in the paper to the Office of Student Life and Cultural Centers, building 26 room 124. We will then proceed to fax the business the taxpayer identification number. In the area asking for the donation amount you can put the percentage of sales going towards the club in place of a specified dollar amount.

·         Vendor Sponsorship Information: Vendors work thru the Office of Student Life to come on campus to sell or promote their goods. The Office of Student Life allows clubs to sponsor these vendors if the club chooses to do so. This involves checking in with the vendor three (3) times a day for as long as they are on-campus for the week, helping to set-up and take down if the vendor requests. Money will be given to the clubs in return for their services. Fill out the Vendor Sponsorship Information form and return it to the Office of Student Life.

·        Violation Form: For students who wish to file a complaint against a certain club, vendor, or other organization associated with the Office of Student Life and Cultural Centers.

·         Fundraising Opportunities: When receiving a donation contact Nikki Khurana, Director of Development, 98T-6-19, phone: (909) 869-2922, e-mail: nkhurana@csupomona.edu . She will make sure your donor receives recognition, which the donor may desire for tax filing purposes. Places to get funds include food sales (outdoor event scheduling procedure), Vendor program, TV Tapings (contact a studio), car wash, restaurant night (Tax Payer ID form), etc. Funds are also available for clubs from the following:

o    Administrative Fund: VP for Student Affairs Office, Outreach Programs and Student Development Activities: http://www.dsa.csupomona.edu/vicepresident/adminfund/

o    President's Travel Fund: Laura Kuntz (909) 869-2944; lfkunz@csupomona.edu

o    Dean's Travel Fund: Academic Related Travel: http://www.academic.csupomona.edu/academic/leadership.aspx

·         Community Service Opportunities: Following are links to community service opportunities for your club:

             o Cal Poly Center for Community Service Learning

           o Cal Poly Red Cross